| Process Step: | 1 |
| Required?: | Y |
| Do Before: | ENTERED |
| Question: | LLTPS updated with Observer Return Date |
| Description: | The Initial Debriefer will update the Longline Logbook Turtle PS database with the Observer's arrival date for this trip |
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| Process Step: | 2 |
| Required?: | Y |
| Do Before: | ENTERED |
| Question: | Trip info has been emailed to the Pacific Islands Center. |
| Description: | Trip info has been emailed to Walter/Kurt.Kawamoto@noaa.gov |
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| Process Step: | 3 |
| Required?: | Y |
| Do Before: | ENTERED |
| Question: | Observer questionnaire has been completed. |
| Description: | |
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| Process Step: | 4 |
| Required?: | N |
| Do Before: | ENTERED |
| Question: | Email notification to OC and AOC completed where necessary. |
| Description: | Email OC & AOC re: enforcement issues, safety issues, injuries, & P.S. interactions |
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| Process Step: | 5 |
| Required?: | N |
| Do Before: | ENTERED |
| Question: | An incident report has been entered into database if required. |
| Description: | An incident report has been entered into database. The original has been given to Rich Kupfer and a copy has been sent placed in the trip folder. |
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| Process Step: | 6 |
| Required?: | N |
| Do Before: | ENTERED |
| Question: | An injury & safety report has been entered into database if required. |
| Description: | An incident report has been entered into database. The original has been given to Rich Kupfer and a copy has been sent placed in the trip folder. |
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| Process Step: | 7 |
| Required?: | Y |
| Do Before: | ENTERED |
| Question: | The Data QC Sheet has been completed. |
| Description: | |
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| Process Step: | 8 |
| Required?: | Y |
| Do Before: | ENTERED |
| Question: | Radio report has been check form completion, if necessary. |
| Description: | |
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| Process Step: | 9 |
| Required?: | N |
| Do Before: | ENTERED |
| Question: | Radio Reports existed and have been filed in the trip folder. |
| Description: | |
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| Process Step: | 10 |
| Required?: | Y |
| Do Before: | ENTERED |
| Question: | The Documentation Notebook has been completed. |
| Description: | |
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| Process Step: | 11 |
| Required?: | |
| Do Before: | ENTERED |
| Question: | The Photo Log has been completed. |
| Description: | |
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| Process Step: | 12 |
| Required?: | |
| Do Before: | ENTERED |
| Question: | The Tag Forms have been completed. |
| Description: | |
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| Process Step: | 13 |
| Required?: | |
| Do Before: | ENTERED |
| Question: | The Specimen Logs have been completed. |
| Description: | |
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| Process Step: | 14 |
| Required?: | N |
| Do Before: | ENTERED |
| Question: | CITES, USFWS 3-177 and PS Invoice were necessary and are completed. |
| Description: | |
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| Process Step: | 15 |
| Required?: | Y |
| Do Before: | ENTERED |
| Question: | All forms have been checked for completion. |
| Description: | |
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| Process Step: | 16 |
| Required?: | N |
| Do Before: | ENTERED |
| Question: | The VRF and PSCS have been given to the Observer to complete. |
| Description: | |
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| Process Step: | 17 |
| Required?: | N |
| Do Before: | ENTERED |
| Question: | The VRF has been given to the observer to complete. |
| Description: | |
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| Process Step: | 18 |
| Required?: | |
| Do Before: | ENTERED |
| Question: | Camera has been sent to be developed if necessary. |
| Description: | |
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| Process Step: | 19 |
| Required?: | N |
| Do Before: | ENTERED |
| Question: | Digital photos downloaded to \\pir\OBS\OBS Internal Documents\Debriefers\Photos\Digital Camera Photo log |
| Description: | |
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| Process Step: | 20 |
| Required?: | |
| Do Before: | APPROVED |
| Question: | Photographs existed and have been labeled. |
| Description: | |
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| Process Step: | 21 |
| Required?: | |
| Do Before: | ENTERED |
| Question: | AOC has been notified of Protected Species/Samples. |
| Description: | |
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| Process Step: | 22 |
| Required?: | N |
| Do Before: | ENTERED |
| Question: | High Priority Email regarding caught Protected Species (see below) |
| Description: | Send high priority email regarding caught protected species to Bill Robinson, Mike Tosatto, Alvin Katekaru, PIRO PR and PIRO Obs |
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| Process Step: | 23 |
| Required?: | Y |
| Do Before: | ENTERED |
| Question: | Email Tim Ming & Minling Pan if no econ data collected |
| Description: | |
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| Process Step: | 24 |
| Required?: | N |
| Do Before: | ENTERED |
| Question: | Email Tim Ming and cc Minling Pan about economic data |
| Description: | |
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| Process Step: | 25 |
| Required?: | |
| Do Before: | ENTERED |
| Question: | This trip had specimens/specimen logs and they have been processed. |
| Description: | |
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| Process Step: | 26 |
| Required?: | N |
| Do Before: | ENTERED |
| Question: | The Vessel Reimbursement Form (VRF) has been processed. |
| Description: | |
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| Process Step: | 27 |
| Required?: | N |
| Do Before: | ENTERED |
| Question: | The original VRF has been sent to PSA |
| Description: | |
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| Process Step: | 28 |
| Required?: | N |
| Do Before: | ENTERED |
| Question: | A copy of the VRF has been placed in the trip folder. |
| Description: | |
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| Process Step: | 29 |
| Required?: | Y |
| Do Before: | ENTERED |
| Question: | The PSCS has been checked. |
| Description: | |
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| Process Step: | 30 |
| Required?: | Y |
| Do Before: | ENTERED |
| Question: | Debriefer has noted which form/manual vers. were used on this trip. |
| Description: | |
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| Process Step: | 31 |
| Required?: | Y |
| Do Before: | ENTERED |
| Question: | Condition of digital camera, satellite phone, GPS and PLB has been graded. |
| Description: | |
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| Process Step: | 32 |
| Required?: | Y |
| Do Before: | ENTERED |
| Question: | The Trip has been created in the LODS. |
| Description: | |
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| Process Step: | 33 |
| Required?: | Y |
| Do Before: | ENTERED |
| Question: | The Observer has read the news archives and activities logs. |
| Description: | |
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| Process Step: | 34 |
| Required?: | |
| Do Before: | ENTERED |
| Question: | The Blue Pencil data quality check has been completed. |
| Description: | |
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| Process Step: | 35 |
| Required?: | Y |
| Do Before: | ENTERED |
| Question: | The Green Pencil data quality check has been completed. |
| Description: | |
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| Process Step: | 36 |
| Required?: | Y |
| Do Before: | ENTERED |
| Question: | The Debriefer has reviewed comments with the Observer. |
| Description: | |
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| Process Step: | 37 |
| Required?: | N |
| Do Before: | ENTERED |
| Question: | The QC Sheet required updating and has been done. |
| Description: | |
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| Process Step: | 38 |
| Required?: | Y |
| Do Before: | DEBRIEFED |
| Question: | The trip has been marked as ENTERED. |
| Description: | |
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| Process Step: | 39 |
| Required?: | Y |
| Do Before: | DEBRIEFED |
| Question: | Trip Validation has been run. |
| Description: | Run the Trip Validation program prior to the first readback. |
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| Process Step: | 40 |
| Required?: | Y |
| Do Before: | DEBRIEFED |
| Question: | The Debriefer has completed the first readback. |
| Description: | Initial Debriefer has completed the initial readback with the Observer. |
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| Process Step: | 41 |
| Required?: | |
| Do Before: | DEBRIEFED |
| Question: | Debriefer made the necessary corrections found in Initial Readback. |
| Description: | Debriefer has made necessary corrections to errors found during readback and the running of the Trip Validation program |
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| Process Step: | 42 |
| Required?: | Y |
| Do Before: | DEBRIEFED |
| Question: | The data QC sheets have been verified with the Observer. |
| Description: | |
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| Process Step: | 43 |
| Required?: | Y |
| Do Before: | DEBRIEFED2 |
| Question: | The trip has been marked as DEBRIEFED. |
| Description: | |
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| Process Step: | 44 |
| Required?: | Y |
| Do Before: | DEBRIEFED2 |
| Question: | Potential data collection issue(s) discussed with observer |
| Description: | |
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| Process Step: | 45 |
| Required?: | Y |
| Do Before: | DEBRIEFED2 |
| Question: | Discussion documented in green-pencil notes |
| Description: | |
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| Process Step: | 46 |
| Required?: | Y |
| Do Before: | DEBRIEFED2 |
| Question: | Observer initialled green-pencil notes |
| Description: | |
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| Process Step: | 47 |
| Required?: | Y |
| Do Before: | DEBRIEFED2 |
| Question: | Kevin Busscher informed about details of any data collection issue(s) |
| Description: | |
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| Process Step: | 49 |
| Required?: | Y |
| Do Before: | DEBRIEFED2 |
| Question: | The Observer has current forms and manual. |
| Description: | The Observer has turned in obsolute forms and collection manual and has obtained adaquate current forms and manual. |
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| Process Step: | 50 |
| Required?: | N |
| Do Before: | DEBRIEFED2 |
| Question: | The Observer turned in outdated manual and picked up current one. |
| Description: | |
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| Process Step: | 51 |
| Required?: | N |
| Do Before: | DEBRIEFED2 |
| Question: | The Observer turned in outdated forms and picked up current ones. |
| Description: | |
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| Process Step: | 52 |
| Required?: | N |
| Do Before: | DEBRIEFED2 |
| Question: | Observer returned books |
| Description: | |
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| Process Step: | 53 |
| Required?: | N |
| Do Before: | DEBRIEFED2 |
| Question: | Observer checked out books |
| Description: | |
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| Process Step: | 54 |
| Required?: | Y |
| Do Before: | DEBRIEFED2 |
| Question: | The Debriefer has evaluated the Observer's performance for this trip. |
| Description: | |
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| Process Step: | 55 |
| Required?: | N |
| Do Before: | DEBRIEFED2 |
| Question: | Observer recently trained, training evaluation has been completed. |
| Description: | This was the Observer's first trip after training or retraining class, thus a training evaluation was necessary and has been completed. |
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| Process Step: | 56 |
| Required?: | Y |
| Do Before: | DEBRIEFED2 |
| Question: | Observer has been reminded to read update circulars. |
| Description: | |
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| Process Step: | 57 |
| Required?: | Y |
| Do Before: | DEBRIEFED2 |
| Question: | The Observer's performance evaluation has been emailed to contractor. |
| Description: | |
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| Process Step: | 58 |
| Required?: | Y |
| Do Before: | DEBRIEFED2 |
| Question: | The Observer has been released. |
| Description: | |
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| Process Step: | 59 |
| Required?: | Y |
| Do Before: | RED-QCD |
| Question: | The trip has been marked as DEBRIEFED2 |
| Description: | |
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| Process Step: | 60 |
| Required?: | Y |
| Do Before: | RED-QCD |
| Question: | Visual readback between collection forms and database is complete. |
| Description: | Perform visual readback between the hard copy forms and the data in the database. |
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| Process Step: | 61 |
| Required?: | |
| Do Before: | RED-QCD |
| Question: | Errors found in readback, corrections have been made to the database. |
| Description: | Make the necessary changes in the database based on findings from readback and validation checking. |
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| Process Step: | 62 |
| Required?: | Y |
| Do Before: | RED-QCD |
| Question: | Validation has been run manually and corrections made if necessary. |
| Description: | Run the Trip Validation program as a post-check after data editing corrections found in visual readback and validation check. |
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| Process Step: | 63 |
| Required?: | Y |
| Do Before: | RED-QCD |
| Question: | The Data QC Sheet has been compared to the database summary. |
| Description: | Compare the Data QC Sheet to the data entered in the database as shown on the TRIP SUMMARY tab. |
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| Process Step: | 64 |
| Required?: | Y |
| Do Before: | THIRDCHKD |
| Question: | The trip has been marked as RED QC. |
| Description: | |
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| Process Step: | 65 |
| Required?: | Y |
| Do Before: | THIRDCHKD |
| Question: | Spot Readback has been completed by a third Debriefer. |
| Description: | Complete a spot readback of the data (e.g., one or two sets). |
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| Process Step: | 66 |
| Required?: | N |
| Do Before: | THIRDCHKD |
| Question: | Full Readback required, based on spot check, and has been completed. |
| Description: | When the Spot Readback identifies multiple remaining data errors, a Full Readback is required before advancing the status to THIRDCHKD. |
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| Process Step: | 67 |
| Required?: | Y |
| Do Before: | THIRDCHKD |
| Question: | Final Trip Validation and necessary corrections are complete. |
| Description: | |
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| Process Step: | 68 |
| Required?: | Y |
| Do Before: | APPROVED |
| Question: | The trip has been marked as THIRDCHKD |
| Description: | |
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| Process Step: | 69 |
| Required?: | Y |
| Do Before: | REOPENED |
| Question: | The trip has been marked APPROVED. |
| Description: | |
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